Position Overview
The Assistant to the Program Director for Disability Services works directly alongside leadership to support the administrative, creative, and event operations for individuals with intellectual and developmental disabilities (IDD). This role involves scheduling, documentation, producing educational presentations, creating community awareness media, and providing active on-site support for signature programs and after-hours social events. Assignment of specific duties and shift projects will be flexibly structured to coincide seamlessly with the student’s academic and class schedule. This position offers comprehensive experience in non-profit management, digital storytelling, disability advocacy, and community outreach.
Key Responsibilities
- Administrative & Scheduling Support: Assist the Program Director with calendar management, scheduling meetings, drafting agendas, and handling routine departmental communications.
- Educational & Presentation Design: Create engaging educational slideshows and digital presentation decks on a variety of disability awareness, skill-building, and advocacy topics.
- Social Media & Community Outreach: Draft, edit, and produce short-form videos and eye-catching social media posts to raise community awareness and promote upcoming programs.
- Special Event Coordination: Assist in planning, setting up, and executing signature events and seasonal celebrations (e.g., community dances, Santa Brunch, family socials).
- Monthly Group Support: Provide administrative and on-site support for regular recurring meetings, including monthly Aktion Club and ALLY Alliance gatherings.
- After-Hours Event Coverage: Attend and actively assist during evening or weekend events to support participant check-ins, program flow, guest engagement, and cleanup.
- Documentation & Data Entry: Maintain precise program records, log attendance, update participant databases, and process survey feedback for grant and reporting requirements.
Work Schedule & Environment
- Hours: Flexible, 10–15 hours per week. Specific duty assignments and work hours are arranged to coincide with the student’s class schedule, incorporating standard weekday office tasks and scheduled evening/weekend event support.
- Environment: Dynamic mix of administrative desk work (slide creation, video editing, data entry) and active community event spaces (The Arc community room, social venues, and event halls).
